School Administrator

Join Moorland Primary - A Community Where Every Child Matters Moorland Primary School is a nurturing, inclusive and ambitious school at the heart of its community. We are proud of our strong relationships, high expectations and unwavering commitment to ensuring every child feels safe, valued and successful. As part of Campfire Education Trust, we benefit from a strong collaborative network of schools committed to excellence, inclusion and continuous improvement. Staff at Moorland are supported through high-quality professional development, collaboration across the Trust and opportunities to share and develop best practice alongside colleagues from other schools. At Moorland, we recognise that every interaction contributes to a child's experience of school. Our office is often the first point of contact for families and visitors, and we believe that a warm welcome, excellent organisation and outstanding customer service are fundamental to creating a positive school community. We are committed to working in partnership with our families and ensuring that every visitor and caller experiences the caring and professional ethos that defines Moorland. We are seeking a friendly, organised and highly professional Office Administrator to join our dedicated team. This is an exciting opportunity for someone who enjoys working with people, thrives in a busy environment and takes pride in providing an efficient and welcoming front-of-house service. The successful candidate will play a key role in the day-to-day running of the school office, supporting pupils, families and staff while ensuring administrative systems run smoothly and efficiently. You will be the welcoming face and voice of Moorland, demonstrating professionalism, discretion and a genuine commitment to delivering excellent service. You will share our belief that every child deserves the very best and understand that the work of the school office plays an essential role in helping children feel safe, valued and ready to learn Job details Salary: Grade range C, point 6. Actual £21,333.12 Hours: 35 hours a week, 39 weeks a year (Term time) Contract type: Permanent Reporting to: School Operations Manager Start date: September 2026 Main purpose The administrative assistant/officer is responsible for supporting the administrative, financial and organisational processes within the school. They will also act as the initial point of contact for parents/carers, visitors and other stakeholders, so will be an ambassador for the school and embody the value, vision and ethos of the school in all interactions. Duties and responsibilities General administration Update manual and computerised record/information systems Update and maintain the school calendar Assist with managing the school’s email inbox, ensuring the school meets its expected response times and that emails are forwarded to the relevant staff member as necessary Manage and organise completed forms from parents and carers Report any issues with the school’s IT systems Organise and distribute incoming and outgoing post Provide administrative support to staff as needed Book training courses for all staff Order, monitor and manage stock, ensuring best value following the school’s purchasing processes Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times Attendance administration Monitor and maintain an accurate record of pupil attendance, producing reports as necessary Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed Reception Greet all visitors, parents, pupils, and contractors in a friendly and professional manner, ensuring they follow safeguarding protocols. Answer telephone calls and respond to email and face-to-face enquiries in a timely and courteous manner. Manage the school entry system and visitor log, issuing badges and monitoring sign-ins. Handle deliveries and post, including distribution to staff. Safeguarding Control access to the school in line with the school’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures Administer the school’s filtering and monitoring system for online safety, and escalate any safeguarding concerns following the correct safeguarding procedures Written communication Write and send email responses that are professional and uphold the school’s vision and values Update and distribute online and offline communications (e.g. letters, newsletters, social media posts, etc.) to parents, staff and other stakeholders Assist with marketing and promoting the school Other areas of responsibility Read and follow the relevant school policies Undertake training required to develop in the role Ensure all duties and responsibilities are undertaken in line with the school’s health and safety policy Contribute to the safety of children and young people and protect them from harm. Deadline for application: Friday 14th August 2026 Interview: Monday 17th August 2026 We reserve the right to close this vacancy early should we receive the right applicant for the role, please ensure you apply as soon as possible if you are interested in this vacancy