Administration Assistant

Provide daily secretarial support for Administrative Helpdesk requests and liaise with the Office Manager regarding helpdesk load Assist with photocopying as requested by teachers, PTA and Governors through the request system Assist with franking of school post and large mail outs Produce tickets and booklets for school trips and events Assist with stationary order, monitor paper supplies Maintain the reprographics room, keep supplies tidy and organised Ensure teachers post is dispatched accordingly e.g. completing addresses and posting Assist with the filing of paperwork into pupil files to clear all filing regularly Filing of all new Year 7 files from primary schools and any correspondence once the cabinets have been arranged. Assisting with archiving of student files in lock up and retrieving past students’ files Undertake receptionist/telephonist duties to cover lunch times daily, ill health, and other absences Other duties as required by the Office Manager and Finance Director Knowledge, Experience and Skills Essential: Highly accurate with strong attention to detail Ability to follow instructions The ability to demonstrate initiative and independence Ability to remain calm and focused under pressure whilst completing tasks efficiently Excellent time manager with the ability to work to tight deadlines Excellent attendance and punctuality Highly organised and efficient Flexibility in responding to new and changing priorities The ability to communicate effectively with a range of stakeholders Good team player with a positive attitude Demonstrates the school values of Aiming Higher, Promoting Harmony and Achieving Excellence Demonstrates the importance of confidentiality Proficient in all Microsoft packages, excel, word, outlook and PowerPoint Desirable: Previous experience of using SIMS Previous experience of working within a similar role Previous experience of working within a school setting