Site Officer

Band E £26,427 FTE, £23,149 pro rata Contract Permanent Hours 32.5 hours per week, 52 weeks per year Reporting to Headteacher and Operations Manager Responsibility for staff The post supervises, checks work, instructs or trains cleaning staff. Responsibility for others The post has some impact on the well-being of individuals or groups (ie physical, mental, social, health and safety). Responsibility for budget The post has no or limited direct responsibility for financial resources other than occasional handling small amounts of cash, processing cheques, invoices etc.. Responsibility for physical resources The post has considerable responsibility for cleaning, maintenance and repair of a range of equipment or buildings and /or responsibility for security of buildings. Start Date As soon as possible Main Purpose Works under broad direction and laid down procedures. Responsible for managing caretaking services to all buildings forming the school site, ensuring a safe and secure environment. Supervises school premises staff/ cleaning staff. Responsible to the Headteacher and Operations Manager for the effective provision of caretaking, cleaning and site maintenance routines and responding to emergencies relating to the site as necessary. General Duties of the Role Security Carrying out security procedures for the school buildings and grounds Routine and non routine opening and closing and security of premises and grounds Take action to prevent trespass on the premises Ensure unauthorised parking of vehicles does not occur Act as a nominated keyholder and respond appropriately to alarm company, police call-outs and other emergencies outside normal working hours. Cleaning Liaising with the cleaning staff as and when required. Covering absence for cleaners. Ensure the premises and furnishings are cleaned in accordance with the school’s standards, including supervising, organising and appraising the work of cleaning staff Carry out regular cleaning inspection and maintaining log sheet Ensure floors are stripped and retreated at appropriate intervals Order cleaning materials and equipment Annual deep clean of carpets Empty all bins Maintenance: Ensure that site is maintained and fit for purpose Carry out minor maintenance work and repairs. Responsible for basic tools and equipment and report items, repairs, maintenance work that is required and is beyond the competence of the school site staff. Check for and report damage as appropriate Direct contractors to sites of repair and maintenance work Inspect work of contractors where satisfaction note required Operate heating plant to maintain certain temperatures and ensure adequate supply of hot water available Carry out frost precaution procedures, clearing of common areas (carpark, pathways and playgrounds) when snowed and gritting when and where needed. Carry out procedures in event of fire, flood, breaking and entering, accident or major damage Provide emergency access in the event of snow or minor flooding or similar emergency situations Ensure playing areas and paths are free from litter Ensure drains and gullies are inspected to ensure free flowing and clean, dealing with blockages as necessary Ensure that caretaking and cleaning equipment is in a safe and working condition Undertake occasional painting (of doors/small areas etc) Stock Receive delivery of stock, materials etc, ensuring appropriate storage. Ensure adequate supply of fuel, light bulbs and janitorial materials are available, placing orders as necessary. Lettings: Prepare for after-school activities and ensure accommodation is prepared for normal school use. Undertake school lettings in accordance with the lettings procedures. Other: Move equipment and resources as required. Mark sports pitches (where appropriate). Check fire alarm systems. Assist Headteacher (or nominated representative) in undertaking risk assessments Ensure statutory compliance checks. Any other duties commensurate with the grading of the post. Qualification/ Training and Likely Abilities Be aware of and understand the Authority’s regulation, e.g. H&SAW and COSHH guidelines Literacy skills to complete forms and orders, write instructions, understand and follow H & S and COSHH instructions Numeracy skills to check goods, carry out stock control and undertake calculations Able to carry out procedures, routines and follow instructions Able to operate cleaning equipment, machinery and tools and undertake basic maintenance Have minor maintenance skills (e.g. plumbing, electrical, glazing, woodwork) to make safe. Able to drive minibus Understand basic administrative systems (lettings, time book, extra hours, maintenance hotline, ordering) Understand and be familiar with the layout and organisation of the school and its site. Able to supervise and train premises staff, as appropriate Able to take initiative and be proactive Can solve straightforward problems, respond to unforeseen circumstances (eg hazards, accidents etc) Previous experience in caretaking or related field Be polite, hardworking, respectful pf others, approachable and have a sense of humour. Safeguarding To ensure that all students have a safe environment in which they can learn, reporting any concern about the environment to a member of the site team or if appropriate to one of the Designated Safeguarding Leaders To be aware of systems which support safeguarding and following the procedures as highlighted in the Safeguarding Policy To identify students who may benefit from early help as soon as possible and discuss this with one of the Designated Safeguarding Leaders To consider at all times what is in the best interests of the child To protect students from maltreatment; preventing impairment of student’s health or development; ensuring that students grow up in circumstances consistent with the provision of safe and effective care To take action to enable all students to have the best outcomes Other Specific Duties To continue personal development as agreed To engage actively in the performance review process Establish and maintain effective relationships and communication with staff, parents and students Uphold the high standards of the school in all communications. Adhere to the schools policies. Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task to be undertaken may not be identified Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description Employees are expected to adhere to Cawston Grange Primary School agreed Code of Conduct The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition Generic Responsibilities of all Cawston Grange Primary School Individuals have a responsibility for promoting and safeguarding the welfare of children and young people they are responsible for or comes into contact with. Part of this responsibility involves the checking of visitor identification at the point of school entry and the issuing of relevant safeguarding information. Ensure all tasks are carried out with due regard to Health and Safety To remain confidential at all times To undertake appropriate professional development including adhering to the principle of appraisal To adhere to the ethos of the school To promote the agreed vision and aims of the school To set an example of personal integrity professionalism This job description does not form part of the contract of employment. The job description will be reviewed at least once a year and it may be subjected to modification or amendment at any time after consultation with the holder of the post. If you feel that you could bring further impetus to our drive to improve the provision for our students and have the necessary energy, enthusiasm, and sense of humour to take us forward in this exciting curriculum area then please get in touch. To arrange a visit to school or for an informal discussion with the Operations Manager, please call the school on 01788 816820 This job description is current at the date shown but in consultation with the post holder may be changed by the Headteacher to reflect or anticipate changes in the job commensurate with the grade and job title. We reserve the right to withdraw this vacancy at any time Triumph Learning Trust is committed to safeguarding children; successful candidates will be subject to an enhanced Disclosure and Barring Service check. TLT is always happy to receive speculative applications from excellent teachers and support staff. The school will endeavour to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition.