Administration Assistant

In West Oxfordshire, Carterton Community College is a welcoming and ambitious 11-18 secondary school committed to nurturing the potential of every student. Built on strong core values—including ambition, kindness, resilience, and respect—the college prides itself on a supportive, inclusive culture. This is a truly exciting time to be joining Carterton Community College. As we prepare to join an ambitious Multi-Academy Trust, our school is embarking on a transformative new chapter filled with fresh investment and rapid growth. Are you highly organised, have excellent inter-personal skills and thrive in a busy working environment? We are seeking to recruit an experienced individual to support our leaders and managers within this busy organisation. This is a varied and interesting administrative role ideally suited to someone who has the ability to combine working to a high standard in a confidential environment with being approachable, empathetic and positive.

Key responsibilities

• Supporting the Headteacher and Senior Leadership Team with general and administrative duties;

• Prioritising work and working systematically;

• Dealing with email and telephone enquiries, visitors and routine correspondence in accordance with school policies;

• Dealing with email and telephone enquiries, visitors and transactional HR correspondence on behalf of the Operations Manager in accordance with school policies;

• Arranging meetings, taking minutes and providing administrative support;

• Organising, collating and assisting with documents and related materials for meetings, including Governors’ meetings;

• Proof-reading and quality assuring documents and correspondence.

• Assisting operations manager with recruitment processes - Adverts (through My New Term), Job Descriptions, Arranging interviews, gathering all documentation to comply with safer recruitment

• Produce and distribute communication to parents and carers on behalf of the school through letters, text and email as appropriate.